A seminar is defined as a small group meeting of either a company, a church, or an institution for the purpose of providing training on one or more specific topics. A corporate seminar is more commonly known as a convention. It is generally organized outside the usual workplace in order to invite employees to give life to a new project or just to recharge their batteries.
For this meeting to be a success, it is essential to prepare it several months in advance. Organizing a seminar requires good organization and meticulous planning. And one of the most important parameters is the seminar room where the meetings will take place. So, without further ado, let’s dive into this blog and learn some of our tips for organizing a successful corporate seminar.
Objectives of a seminar
The objectives of a seminar are to
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- Bring together employees to get to know each other better
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- Promote professional team spirit through common leisure activities
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- Encourage employees to surpass themselves in their work
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- To give life to new projects coming from employees’ ideas
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- Allow exchanges to develop the company.
Types of seminars:
Several types of seminars exist, but the most common are:
Training seminar
This seminar consists of training employees through a session that can last from one day to several days depending on the company’s needs.
Cohesion and motivation seminar
As its name indicates, this type of seminar brings together employees through relaxation and leisure activities.
Integration seminar
This type of seminar is designed to welcome new recruits to the company and to introduce them to the company’s vision.
Management seminar
This seminar aims to bring together managers to discuss the activities carried out.
Steps to follow
1. Definition of the topic to be discussed
This first step is very important because all the choices to be made afterward will depend on this theme.
2. Definition of the budget
As before, the budget will be established according to the chosen theme and the objectives of the seminar. However, it will always be necessary to make budgetary reserves to anticipate possible later constraints or unforeseen events.
3. Choice of date, location, and duration
The date chosen will depend on the company’s activity schedule. The location of the seminar will depend on the number of employees invited and the particular expectations of the company in relation to the activities to be done. The menu to be served to the employees is also to be taken into account.
Many hotels and restaurants offer services to host various events, including seminars. It is also essential to plan the accommodation of the participants according to the duration of the session to be done.
4. Establish the topic of the seminar and plan the activities
The topic will be chosen according to the company’s expectations. The activities during the seminar will be oriented toward the desired state of mind. It is important to avoid bias among employees. The seminar will allow the employees to enrich their professional relationships.
Setting up several different workshops is a good option to enrich the atmosphere and discover each person’s interests. As the seminar’s goal is to bring the employees closer together, it is important to create a good atmosphere so that everyone can take full advantage of the planned themes and activities. The motivation of the employees will then be the most important.
5. Conduct an evaluation at the end of the seminar
The evaluation will determine if the objectives have been reached. The feedback will determine the opinions of each employee. It will lead to a decision on the negative points and a reinforcement on the positive points.
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